Payroll Setup & Handover · $450 one-time
Payroll set up properly.
Your team comfortable from day one.
Starting payroll from scratch — or moving it across from a provider that isn't working — is the kind of task that's easy to put off. Quantity Payroll's Setup & Handover service handles it methodically, so the foundation is solid before the first cycle runs.
What This Delivers
A clean start, or a careful move — done once, done properly
Whether you're setting up payroll for the first time or transferring it away from a system that's become unreliable, the Setup & Handover service gives you a structured, verified starting point.
Data is migrated carefully, opening balances are checked, and your team receives a walkthrough so the new process is familiar before anyone has to use it independently. You leave with a payroll setup that's ready to run — not one that still needs work.
What you can expect
- Full setup of your payroll structure from scratch, or migration from an existing provider
- Employee data migration handled carefully and verified
- Opening balances checked and confirmed before the first run
- Team walkthrough so your people understand the new process
- A payroll structure ready for ongoing processing — by Quantity Payroll or independently
Why This Matters
Getting started on shaky ground causes problems later
Payroll errors that trace back to setup are among the most common — and often the hardest to unwind. Starting with a verified foundation means the cycles that follow don't carry problems from the beginning.
Data carried over incorrectly
Moving from one system to another without verification often leaves errors in opening balances or employee records that only surface during a run — sometimes months later.
Setup done in a hurry
When payroll is set up quickly — to meet a deadline, or because it was handed to someone already stretched — the structure is often incomplete. Small gaps compound over time.
Team left without guidance
A new payroll process that no one has been walked through tends to get used inconsistently. Without understanding the structure, small mistakes become routine.
The Approach
Methodical setup, verified at every step
The Setup & Handover service follows a structured sequence. We begin with your existing data — whatever form it's in — and work through it carefully before any of it is used to configure the payroll structure.
Opening balances are confirmed against source documents. Employee records are reviewed for completeness. The configuration is tested before the first real run. Nothing moves forward until the previous step is verified.
At the end, your team receives a walkthrough — not a dense manual, but a plain explanation of how the process works and what to expect each cycle. The goal is that whoever manages payroll on your side feels comfortable with it.
New setup or migration — both covered
Whether this is your first payroll or a transfer from a provider you're leaving, the process is the same: careful, verified, and thorough.
Data handled with care
Employee data is sensitive. We treat the migration process accordingly — methodically and without shortcuts.
Balances verified before go-live
Opening balances are checked against your existing records before the setup is finalised. Discrepancies are flagged and resolved, not carried forward.
Walkthrough included as standard
Your team leaves the process understanding how payroll works and what their role in it looks like each cycle. No assumptions about prior knowledge.
The Process
What the setup journey looks like
The sequence is deliberate. Each phase builds on the one before, and nothing is finalised until it's been verified.
01
Data collection
We gather your existing employee records, pay history, and any current system exports. We work with what you have.
02
Review & migration
Records are reviewed for completeness and migrated carefully. Any gaps or inconsistencies are flagged before proceeding.
03
Balance verification
Opening balances are checked against source documents. We confirm figures match before the structure is finalised.
04
Test run
A verification run is processed before go-live. Any adjustments are made here, not discovered during a live pay cycle.
05
Team walkthrough
Your team receives a clear explanation of the process — how it runs, what they need to provide each cycle, and where to find records.
Pricing
A one-time investment for a solid foundation
This is a fixed-price service. No per-employee billing, no ongoing commitment unless you choose to continue with a payroll service afterwards.
Fixed price. No ongoing commitment required after completion.
Included in the service:
- Full payroll setup or provider migration
- Employee data migration and review
- Opening balance verification
- Pre-launch test run with adjustments
- Team walkthrough of the new process
- Post-setup support during the first live cycle
Continuing with Quantity Payroll? If you'd like to move into ongoing payroll processing after setup, the Core Payroll Run starts at $6 per employee per month — applied from your first live cycle.
How It Works in Practice
Setup that gives the ongoing process a fair start
500+
Employer accounts managed, many transferred from other providers
7+
Years of payroll setup and migration experience across team sizes
48h
Typical response time for queries during and after setup
What the timeline looks like
NEW SETUP
MIGRATION FROM ANOTHER PROVIDER
Timelines are indicative. Complexity varies with team size and the condition of existing records. We'll give you a more precise estimate after reviewing your data.
Our Commitment
Nothing handed over until it's verified
The walkthrough doesn't happen until the setup is complete and tested. We don't hand over a structure that hasn't been verified — partly because it's the right approach, and partly because discovering errors during a live cycle is far more disruptive than addressing them beforehand.
If something needs adjusting after the walkthrough, we'll address it. The first live cycle includes post-setup support, so your team isn't working through the new process alone.
A conversation about your current situation is the natural starting point. There's no obligation to proceed, and it helps us give you an accurate picture of what the setup would involve.
What we commit to
- No handover until setup is tested and verified
- Opening balances confirmed against your source records
- Team walkthrough included — not an optional add-on
- Post-setup support through the first live cycle
- No-obligation initial conversation to assess your situation
Getting Started
How the process begins
STEP 01
Tell us where you are
Use the contact form on our homepage. Describe your current situation — new setup, migration, or something in between. Include your team size and any immediate timelines. No commitment at this stage.
STEP 02
We assess and outline
We respond within one business day with a realistic picture of what the setup involves — scope, timeline, and any information we'd need from you to begin. No ambiguity about what's covered.
STEP 03
Setup begins
Once confirmed, we work through the setup sequence. You'll know what's happening at each stage and what we need from your side to keep things moving.
Ready to get payroll set up properly?
Send us a message describing your current situation and team size. We'll outline what the setup involves and what happens next.
Contact Quantity PayrollContinue with Quantity Payroll after setup
Once your payroll is established, ongoing processing is a natural next step — or you can manage it independently.
$6 / employee / month
Core Payroll Run
Regular payroll processing on your chosen schedule — wages, deductions, payslips, and records. The natural follow-on from a completed setup.
Learn more →$9 / employee / month
Payroll & Compliance Support
Core payroll plus filings and year-end summaries — for teams who want both the run and the surrounding compliance looked after together.
Learn more →